EVENT MASTER CHECKOFF LIST

Note: The listing that follows is not all inclusive. It is provided as a guide

for new event masters. If any of you old hands at the sport can add anything

please jot it down and I will add it to the next generation of the event masters

check off list.

EVSCC PRESIDENT Skip Taylor

          1. Site location determined and permission request sent by mail if needed.                  ______

                A. (Club Secretary can assist)

          2. Insurance papers filled out.  (See Norman Fuller)                                                  ______

 

3. Arraignments for deputy if required.  (Road Events)                                              ______

 

          4. Flyers printed and mailed or distributed                                                                 ______

          5. Trophy's (See Joelle Fuller)                                                                                  ______

          6. Assistants assigned.

                A. Tech Inspector                                                                                              ______

                B. Registration                                                                                                   ______

                C. Timing & Equipment                                                                                     ______

                D. Course Workers                                                                                           ______

                E. Club Trailer & Equipment                                                                              ______

                F. Communications                                                                                            ______

          7. Consumable Supplies.

                A. Grease pencils, poster board, registration cards, 9 volt & AA batteries          ______

          8. Assign one person to greet new participants and get follow up info on each

                one. This person can also be crowd control at the college events.                        ______

          9. Set up and course map.                                                                                        ______

          10. Conduct drivers meeting                                                                                     ______

          11. Trophy presentation                                                                                            ______

          12. Tear down course and load up equipment                                                           ______

          13. Suggest a get together at a local restaurant.                                                          ______

          14. Prepare a critique at the next meeting                                                                   ______

          15. Prepare a write up for the web site (optional)                                                       ______

                        EVENTMASTER RESPONSIBILITIES

CONGRATULATIONS for being selected to be an event master! We have prepared this to help you run a successful event.

These are the first things that you will need to consider:

            Do you need a co-event master?

            You will need to secure a location.

                        Has this been confirmed in writing?

                        Do you need to present a certificate of insurance?

You will need to determine a name ( theme ) for your event.

You will need to be sure that fliers are mailed out, these need to be prepared about

            4-6 weeks in advance of the event so that the publicity will have ample

            time to promote your event.

Here are the major areas of your responsibility that will need to be covered:

            Registration                              Tech Inspection

            Timing                                      Course Setup

            Communications                       Starters/Staging/Course workers

            Trophies                                   Protest committee

            Equipment transportation          Safety Committee        

            Publicity

Some of these positions will require the assistance of several people. You should try to get people lined up to take on these responsibilities as soon as possible so that they will be prepared for the event.

If you feel that you need assistance, please feel free to contact any of the club officers

or anyone on the board of directors and they will be happy to help or tell you where you

you can find the help you might need.

Good luck with your event!